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PCHE Cross Registration

The University of Pittsburgh is part of the Pittsburgh Council on Higher Education and participates in their Cross Registration program. This allows full time Pitt undergraduate and graduate students to enroll for a course at another participating Pittsburgh institution with no additional tuition fees. The goal is to allow students to take courses that are not offered at their home school and take full advantage of the wide range of eclectic educational opportunities in the Pittsburgh area.

The forms can be found on the general Office of the Registrar “forms” page under the PCHE heading here. This page contains further information for Outgoing Pitt students wishing to cross-register at another participating PCHE institution and Incoming students wishing to cross-register at The University of Pittsburgh.

FOR OUTGOING STUDENTS
(PITT STUDENTS WISHING TO CROSS REGISTER AT ANOTHER PARTICIPATING PCHE INSTITUTION)


The cross registration process begins with the student filling out the online .pdf form found here, then printing the form and obtaining the required signatures in the order they are listed. Further instructions are available in a .pdf document located here.

Once the form has been signed by the Registrar’s office, we will send it via mail to the selected Host School.Students do not have to take any further steps until they receive a notification of approval or denial from the Host School.

Please note that all requests are sent via traditional mail through University mail systems. Forms are generally received by the Host School 5 to 7 days after being sent. From there, the Host School will process and notify students of their status according to their schedules. Students are advised to provide a valid local address on their forms and be sure that all information is correct, and to check their University e-mail account regularly if they are waiting to hear about their cross-registration status.

If approved: The student will be enrolled in the course at the host school. Pitt’s Registrar’s Office will also be informed of the results. If approved, the course will be added to the student’s schedule. The equivalent number of units will also be added. (Students may initially see a place-holder indicating cross-registration at the host school. Once the course is created in Pitt’s catalog this will be dropped and replaced with the approved course’s title and units.) Undergraduate students are limited to 18 units; graduate students are limited to 15 units. If the incoming units will exceed the total limit the student must either drop to a combination of 18 or 15 units or obtain written permission from their Dean for a unit overload. Students will be responsible for the resulting additional tuition.

If denied: Students will also be notified if their request is denied. This can occur if the course is full or restricted to a specific group of students at the host school (students with a particular major, students in a specified school, etc.). If students wish, they can attempt to receive permission to enroll in the course. It is the student’s responsibility to contact the host Registrar’s Office to find out how to proceed. If permission is granted, the host school will notify Pitt’s Registrar’s Office and the course will be added to the student’s schedule.

Cross-registration is NOT ADVISED during the semester a student plans to graduate. Because the participating schools do not follow the same schedule grades may not be received until after the deadline for graduation certification. We are unable to rush grading for particular students in these cases.

Cross-registration is limited to one course per term. Students wishing to cross-register for two courses must submit a letter of approval from their dean. This letter must accompany the cross-registration forms. Complete a form for each course.

Students must be at full time status at the time they submit their form to the Office of the Registrar. If you are not registered as a full time student (at least 12 credits as an undergraduate student, at least 9 as a graduate student) the Office of the Registrar will not approve or submit your request. Please note that the cross-registered class does not count towards this total and that you must maintain a full time course load at Pitt while cross-registered.

Grade options (Pass/Fail, Satisfactory/No Credit, etc.) may be available at the host school. If the student knows that a grade option other than Letter Grade is available for the course to take, this can indicated on the form in the box in the course information section.

Students who want to Audit a course must follow the host school’s policy. In most cases a form will be required. Students are responsible for meeting the requirements and deadlines to audit a course.

Pitt students who wish to drop a cross-registered course must do so by the host school’s deadline. Contact the University Registrar’s Office at 412-624-7649 or come to G-3 Thackeray Hall. The host registrar’s office will be notified of your decision.

Students who want to stop attending a cross-registered course after the host school’s deadline must withdraw and receive a W grade. Contact the host registrar for information on how to withdraw.



FOR INCOMING STUDENTS
(STUDENTS FROM OTHER PCHE INSTITUTIONS WISHING TO CROSS REGISTER AT THE UNIVERSITY OF PITTSBURGH)


The cross registration process begins with the student filling out the online .pdf form found on their Home School’s website or here, then printing the form and obtaining the required signatures in the order they are listed. Further instructions are available in a .pdf document located here.

The schedule of classes for current and upcoming semesters is available on the Registrar’s website under the Course/Class heading here. The schedule is a .pdf document and provides all required information.

The cross-registration form must include the official abbreviation of the offering department (MATH, AFRCNA, PSYED, etc.), catalog number (four digit number found in first column of the schedule), title, Class Number (five digit course identifier found in the fourth column of the schedule), days, time and location (if available), and units (found in the sixth column).

Some courses have recitations or labs. These will be found below the course in the schedule. Recitations and labs ARE required and must be listed on the cross-registration form. It is advisable to list at least one alternate recitation or lab. If any of this information is missing, the form will be returned to the home registrar.

Students participating in an approved joint program must indicate the program at the top of the form.

If approved: the student will be enrolled by Pitt’s Registrar’s Office and will appear on the class and grade rosters for the course. A copy of the form will be mailed to the student marked “Approved”. A copy of the form will also be mailed to the student’s home registrar.

If denied: If the requested course is full, the form will be marked “Not Available” and copies will be mailed to the student and the home registrar. Pitt’s Registrar’s Office will not re-check to see if the course has become available again. Students may choose to contact Pitt’s Registrar’s Office to inquire if room has become available since the original reply was sent. If the course is available and the enrollment deadline has not passed, and there are no other circumstances as listed above, the student will be enrolled and updated copies of the form will be mailed to the student and the home registrar. Incoming cross-registering students cannot be added to a course’s waitlist. Students are not permitted to attend classes for which they are not formally enrolled.

If “Special Permission Required”: If the course is not full, but has been designated by the offering department as “Instructor Consent Required” or “Department Consent Required” the form will be marked “Special Permission Required” and will be returned to the student, along with a memo explaining what will need to be done to complete the cross-registration. A copy of the form will also be mailed to the student’s home registrar.

The student will need to contact the department, explain that they are attempting to cross-register, and ask for a Permission Number. Verbal or written consent from an individual professor will not be accepted as a substitute. If permission is granted, the department will need the 7 digit student ID number provided on their memo and the student copy of their PCHE form in order to generate a Permission Number.
Once the student has received the number, the Pitt Registrar’s Office should be contacted at 412-624-7649 or via e-mail or in person in G-3 Thackeray Hall at the Registration desk. The permission number will be used to enroll the student. An updated copy of the form marked “Approved” will be mailed to the student and to the home registrar.

Enrollment deadlines, grade option deadlines and withdrawal deadlines are listed on Pitt’s Registrar’s website here each term and will be enforced.

Questions regarding your Pitt email account or Blackboard access should be directed to the Technology Help Desk at 412-624-HELP.

Students should not contact a professor seeking permission to take a class before submitting their cross-registration form. All cross-registration forms are handled exclusively through the Office of the University Registrar. If a student believes they will need special permission to enter a class due to needing permission or requisites, they should contact the department offering the course and follow the instructions for obtaining a permission number located under the “Process” heading above. The student should then include the number on or with their cross-registration form and clearly specify that the permission number is included.

Courses may be offered with grade options. Undergraduate courses are designated with a grade option indicator of LG/SNC, LG/SU3, etc. Graduate courses will be designated Grad LGSNC. All enrollment for undergraduate courses defaults to LG (letter grade) unless the student indicates otherwise. Students can indicate alternate grade options on the cross-registration form, or by filling out a “Grade Option/Audit Request for an Undergraduate Course” form in the dean’s office of the school at Pitt that is offering the course. The deadline for returning the form to the dean’s office is the end of the fourth week of the term. Graduate courses do not require a form; the student needs to inform the instructor of how they want to be graded for the course.

Students can choose to audit the course once they have been approved and officially enrolled in it with the approval of the instructor.
• If the student wants to audit an undergraduate course, a Grade Option/Audit Request for an Undergraduate Course form will need to be obtained from the dean’s office of the school at Pitt that is offering the course. The form must indicate Audit and be signed by the student and the instructor. The deadline for returning the form to the dean’s office is the end of the fourth week of the term.
• If the student wants to audit a graduate course the instructor’s approval is required but no form needs to be submitted.
• A grade of N will be sent to the student’s home registrar at the end of the term.

PCHE Resources

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University of Pittsburgh
Enrollment Services
G-3 Thackeray Hall
Pittsburgh, PA 15260

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