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FAQs

Who doesn't like a good FAQ!!! Below are FAQs that we have constructed to hopefully answer any questions that you may have regarding some of the functions within our office.

If you know that a student is not intending on returning to your program or plan, that student should be Discontinued in PeopleSoft. Steps to Discontinue a student include:

1. Navigate to Records and Enrollment > Career and Program Information > Student Program/Plan
2. Enter the student's ID
3. Click Search button
4. Choose appropriate Student Career Number record (if search results in multiple rows)
5. Click plus button to create a new row
6. Change Effective Date of new row to last day of last term that student is active in your program
7. Add a Program Action of DISC
8. Click Save button

If the update made to the Program/Plan stack is intended to take affect for a given term, the Effective Date should be at least 1 day prior to the Term Start Date.

Session Enrollment (Add/Drop) Dates can be found on the URO website Enrollment Calendar

You add a student to a plan by first adding a row on the Student Program/Plan page. Next, enter PLNC as the Program Action. Then click to the Student Plan tab, click the plus button (below the second blue bar), enter the plan code into the Academic Plan box,and then click Save. Complete directions can be found on the Update Student Program Plan video.

You remove a student from a plan by first adding a row on the Student Program/Plan page. Next, enter PLNC as the Program Action. Then click to the Student Plan tab, click on View All (on second blue bar), click the minus button next to the plan being deleted, and then click Save. If the student has only one plan, you cannot delete the only existing plan. Complete directions can be found on the Update a Student Program Plan video.

Degrees are posted to a student’s Program/Plan page and transcript by the Office of the University Registrar based on degree verification lists received from the Dean's Office. Currently, departmental admins should contact their Dean's Office to learn the steps involved in graduating a student from a plan.

You can view a student’s Academic Record by going to Records and Enrollment, Transcripts, Request Transcript Report. Complete directions can be found on the Request Academic Record video.

You can view a class roster by going to Curriculum Management, Class Roster, Class Roster. Enter the term and either the class number or the subject and catalog number. All enrolled students will be displayed. To see if there are any students on the waitlist for a class click the Enrollment Status drop-down and select Waiting. A list of students waiting for an opening in the course will be displayed along with their position number on the waitlist.

Please refer to the videos under Curriculum Management.

You can find a variety of information by going the Campus Community, Student Services Center. Enter either the ID or the student’s name, and then clicking the Search button. The student’s current schedule displays here, as well as current balance due, address, advisor, etc. Click on the General Info tab for the student’s address, email address, service indicators, etc.

You can view the student’s degree information or expected graduation term on the Student Program/Plan page.

You can find a student’s schedule in Quick Enroll under Study List or by going to Records and Enrollment, Student Term Information, Student Grades. All courses in which the student has been enrolled will appear.

You can view a student’s Academic Advisement Report by going to Records and Enrollment, Transcripts, Transcript Request. Once here, click to the Add a New Value tab, choose the Transcript Type = ADV, click to the Request Detail tab, enter the student's ID, and then click the Process Request button. When the AA Report has generated, click the Print button on the Report Results tab, click the Report Manager hyperlink (this will take you to the Report Manager page). Once on the Report Manager page, continue to click the Refresh button until the document appears in the Report List. To view, click the Transcript hyperlink. To print, click file, print.

All pages within PeopleSoft can be searched with either the student’s Peoplesoft ID (sometimes referred to as Empl ID), or by entering the student’s first and last names. Navigate to any search page in PeopleSoft, enter the student's first name and last name (or any combination of either) and then click the Search button. The student's PeopleSoft ID will appear at the top of the page on most PeopleSoft pages.

All undergraduate classes have a waitlist, as well as classes offered by the Katz Graduate School of Business will have a waitlist.

When seats become available in a closed class section, the class remains closed until a process runs that automatically enrolls students from the waitlist. The class remains closed until the waitlist empties or the enrollment capacity has been met, whichever comes first.

If a student does not meet the criteria to enroll in the class (see FAQ #12), the process will select the next student on the waitlist according to their position number.

Students that were on the waitlist and were not enrolled will maintain their position number. Students will have an opportunity to be auto-enrolled the next time a seat is made available, if they resolve the issue that prevented them from being auto-enrolled previously.

If the waitlist process runs and no students are enrolled, then the class will open and other students will be given the opportunity to enroll (even if there are still students on the waitlist that did not meet the criteria to be auto-enrolled).

If there are no students on the waitlist, the class will open as usual when seats are made available.

The process will run hourly from the first day of registration until 11:59 p.m. on the last day to add or drop classes

The total number of available seats on a waitlist is determined by the enrollment capacity of the class.
  • Classes that have an enrollment capacity of less than 10, the number of seats on the waitlist is equal to the enrollment capacity of the class
  • Classes with an enrollment capacity between 10 and 19, 10 waitlist seats are available
  • Classes with 20 or more seats, 20 waitlist seats are available

Students cannot get on a waitlist until their enrollment appointment or open enrollment has begun.

The last day to get on a waitlist for a class will be 11:59 p.m., one day before the deadline to add or drop classes.

Students will be notified via their campus email address daily, after university business hours, if they have been successfully enrolled in a previously waitlisted course. If students are auto-enrolled in classes after the daily emails have been sent, they will be notified after university business hours the following day.

It is recommended that students monitor their class schedules frequently, if waiting to be enrolled in a class.

The waitlist option is only available once all seats in a class have been filled and the section closes. When a Class Search is performed to include these closed classes, users will notice a yellow triangle beside classes that have available waitlist seats.

Once the waitlist capacity has been reached, the waitlist feature is unavailable and the blue closed class icon will display beside the section in Class Search.

Students can waitlist for multiple sections of the same class, with the following stipulations:

  • Students cannot choose their preference for which section they will be auto-enrolled first. The waitlist process will enroll the student in the section that has the first available seat.

  • Once enrolled in one of those class sections, students will be automatically dropped for the other waitlisted sections for that course.

  • If students are already enrolled in another lecture section of a class they want to waitlist, the SWAP feature should be used to enroll and waitlist for the closed section (see FAQ #9).

  • Students cannot be waitlisted for alternate lab/recitation sections if already enrolled in a lecture and lab/recitation combination, unless they also attempting to get onto a waitlist for a different lecture section. Since enrollment into lectures and labs/recitations must occur simultaneously, students would have to give up their seat in the lecture section until space is made available in the closed lab/recitation.

  • Students can be waitlisted for multiple sections of stand-alone labs.

If students are already enrolled in another section of the class for which they want to waitlist, SWAP should be used. If students use the ADD enrollment feature to get on a waitlist for a different section of the same class, they must DROP the section in which they are enrolled before they will be moved from the waitlist.

Students may also want to use SWAP if there is a known time conflict between an already enrolled class section, and the section for which they want to waitlist. If students get on a waitlist using the ADD enrollment feature, they will not be auto-enrolled into the waitlisted class until they DROP the class that presents the time conflict or the class.

Finally, students may want to use SWAP if they are already enrolled in the maximum number of units for a term and want to still get on a waitlist. If a student gets on a waitlist using the ADD enrollment feature, they will not be auto-enrolled into the waitlisted class until they DROP a class that would allow the waitlisted class to fall within the maximum number of allowable units to be enrolled in for a term.

SWAP should not be used to attempt to get on a waitlist for a closed lab or recitation, if students are already enrolled in the lecture associated with that closed lab or recitation. Students will be dropped from their enrolled class and placed on the waitlist for the lecture until a seat opens in the closed lab/recitation, since students cannot be enrolled in a lecture section and waitlisted for that same lecture simultaneously.

Students can remove themselves from a waitlist by dropping themselves from the waitlisted section in self-service enrollment within the add/drop period.

  • Requisites for the class are not met
  • Instructor or Department Consent is required
  • Negative service indicator (hold) exists on the student’s record
  • Enrollment appointment has not arrived
  • Last day to waitlist for classes has passed
  • Maximum number of waitlisted units has been reached (8 units)
  • Already enrolled in that class section
  • Already on the waitlist for that class section
  • Waitlist capacity has been met
  • Class is not closed

Students will not be enrolled from the waitlist if any of the following occur:

  • Seats were not made available in both the lecture and lab/recitation combination that the student selected.

  • Adding the waitlisted class will exceed the maximum number of units for which students can be enrolled.

  • The waitlisted class presents a time scheduling conflict with another class in which they are already enrolled.

  • Student is still enrolled in another section of that class.
    • Students should initially SWAP the section they are currently enrolled in with the section they would like to waitlist, if the preference is to be enrolled in the waitlisted section.
    • If students ADD themselves to the waitlist for a different section of the same class (instead of using the SWAP feature), they must DROP the section in which they are enrolled before they will be moved from the waitlist.

If students are not enrolled from the waitlist due to any of these issues, they will be passed over and the next eligible student on the waitlist will be auto-enrolled.

Students can waitlist for up to 8 units at a time within a term. This means that students can be on waitlists for multiple classes, so the total number of units for these classes does not exceed 8. This limit cannot be overridden with any enrollment override or permission number.

Waitlisted units do not count toward the student’s maximum number of allowable units for a term, as determined by their academic program.

The Class Roster page will list all of the students that are waiting to be enrolled in a class.

To see whether an individual student is on a waitlist, any of the following pages can be used: Enrollment Summary, Study List, Student Services Center, Advisee Class Schedule.

Students are not able to see who is on a waitlist for a class. Students are able to view waitlisted classes on their class schedule.

Any of the pages listed in FAQ #14, with the exception of the Enrollment Summary page will display a student’s waitlist position number.

Also, if a student is enrolled via Quick Enroll, the student’s waitlist position number will be listed in the enrollment message that is displayed after the successful enrollment in the waitlisted class.

Students are also given their waitlist position number when they are placed on the waitlist via self-service.

If classes have a reserve capacity and the only open seats are restricted, students who do not meet the reserve capacity can get on a waitlist for the class. Students will be auto-enrolled into the class if an un-restricted seat becomes available.

The self-service enrollment process does not check for a time conflict when a student is placed on a waitlist. At the time the auto-enrollment process runs, students will not be enrolled in the class if the time conflict still exists. Students will need to drop the class that prevents the time conflict if they want to be moved from the waitlist.

Ideally, students should use the SWAP feature when getting on a waitlist for a section that presents a time conflict with an already enrolled class. That way, if a seat opens in the close section the student will be automatically dropped from the previously enrolled section.

Students will need to meet the same criteria for getting on a waitlist as they do for being enrolled into a class, with the exception of time conflicts. However, the only class permission that would impact a student’s ability to get on a waitlist would be a requisite override. The department consent permission will not be required, since those classes will not have a waitlist. Similarly, the permission number to override career will not be required since graduate classes do not have a waitlist, at this time.

The closed class permission number should never be used as a way to get a student onto a waitlist for a class. If a closed class permission number is used to register for a class, the student will be enrolled automatically.

If the waitlist capacity for a class has been met, students cannot get on the waitlist until a space is made available.

Students do not have to pay to get on a waitlist for a class.

The waitlist capacity for a class cannot be overridden.

The Schedule of Classes is no longer available in a printed book format. It is only available on the University Registrar's website

In the Schedule of Classes, an online class is designated by a "B" in the Special Indicators column. Click on the following link to view the Schedule of Classes.

You can go to the University of Pittsburgh's website. Once there, search for the graduate school where the student would like to attend classes by clicking on the down arrow for Campuses, Schools, Colleges, & Centers and selecting the proper school. The school's website should list all the information he/she needs for admission and registration.

If the student has not enrolled for classes at the University of Pittsburgh for (3) consecutive terms, he/she will need to re-apply to the school previously attended and be re-admitted to the University. For example, if the student was admitted to the College of General Studies, he/she would need to contact CGS at 412-624-6600. The complete list of schools can be found here. You can select the proper school by clicking on the down arrow for Campuses, Schools, Colleges, & Centers.

Final exams are scheduled during the last week of the term. For more information see the final exam schedules page.

Final exams start on Monday at 8:00 a.m.and end on Saturday at 6:00 p.m. during the last week of each term. The last exam is scheduled to occur from 4:00 to 6:00 p.m. on Saturday of that week.

If you have the student's class schedule, you can refer to the final exam schedule to find the exam's days and times. The class schedule will be updated with the exam information after the final exam room assignments are completed approximately (6) weeks after the start of the term.

Yes, while unlikely, it is possible when the student is taking two or more classes that finals for both classes may be scheduled for the same time period. If this occurs, the student should talk to the instructors of the classes, as one or both of the classes should be offering a make-up exam.

IMPORTANT ENROLLMENT PROCEDURE DETAILS As you select your classes, they are added to your shopping cart. In order to enroll, a student must complete all steps of the process Adding a class to the shopping cart does not hold a seat for you Multiple career students should consult with advisors from both schools to determine which career they should enroll in for a term Undergraduates cannot enroll for more than (18) units and graduate students cannot enroll for more than (15) units without dean’s approval. Only an advisor or the University Registrar’s Office can enroll you after you receive approval for the additional unit(s) Students cannot enroll in courses that meet at the same time If at any time during your enrollment process you encounter a problem, contact the University Registrar’s Office or your advisor Students receiving financial aid should make sure they are enrolled in the minimum number of units required to qualify for aid ADDING, DROPPING, OR EDITING A CLASS Adding a Class – Detailed information can be viewed below Add a class using PeopleSoft Student Center Dropping a Class - Detailed information can be viewed below Drop a class using PeopleSoft Student Center Editing a Class- Detailed information can be viewed below Edit a Class Using PeopleSoft Student Center PERMISSION NUMBER In order to register for a class that requires department/instructor consent, has requisites that have not been met, is full, or is outside a student’s level (i.e. undergraduate student taking a graduate course) a student must request permission from the department offering the course. If permission is granted, the student will be given a Permission Number. The permission number is entered when adding the class. CHECKING YOUR CLASS SCHEDULE Once you complete the enrollment process, carefully check your class schedule. If you need to make adjustments, you can add, drop or edit courses any time prior to the deadline of the enrollment period.

By viewing the My Course History page in your PeopleSoft Student Center or by ordering an Official Transcript. Steps to ordering an Official Transcript can be found on our Transcripts/Verifications page.

By viewing the My Course History page in your PeopleSoft Student Center or by ordering an Official Transcript. Steps to ordering an Official Transcript can be found on our Transcripts/Verifications page. You can also learn more about grading on our Grades page.

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